This is your event’s name. Choose a name that best represents your event. There’s no need to include day, time or location as this information will be available in other parts of the listing.

Include all details you want your guests to know about your event. This might include: a description of your event program, schedule of performances, featured artists, featured performers, the menu for the evening, instructions on where to park, etc. You can also include hyperlinks!

• If your event only happens once during the festival, set up the date, start time, and end time.
• If your event happens every day of the festival, at the same time every day, choose a Daily Repeat and complete the requested fields.
• If your event happens every day of the festival, but at different times each day, choose the Once Repeat for each date it repeats and complete the requested fields. You can click on ADD MORE EVENTS button to add as many Once Repeats as you need.
• If you want to use the built in RSVPs and Tickets options, submit an individual form for each of your event instances to avoid errors.

Please submit 1 icon image that best represent your event (not posters/flyers or marketing material) with a 1:1 aspect ratio (1080px by 1080px). Please keep file size under 1MB and in jpg, png or gif format. If you need to compress your image file size, we recommend https://tinyjpg.com/ If you need a free photo editor, we recommend https://www.photopea.com/

To change the event image once you’ve submitted your event, scroll down to “My Events”, find your event, and click edit. Then scroll until you see “remove my image”. Remove your image, and upload you new image. Easy!

Event Categories, represent each day and theme of the festival for NAF2024. Please pick the date in which your event will take place.

If your event repeats, please pick all the Categories/Days in which the event is ocurring.

Event Tags, represent various descriptors for events that will help festival guests know what the event will include. They could be art mediums, target audiences, etc. Choose the ones that best fit your event.

You have the option to attach a video to the event by adding a link to the “Add Video” field. 

Virtual events can be links available at any time like a Youtube or Vimeo playlist/video or a live event at a specific date and time during the Festival like a Facebook watch party, Youtube Live, Zoom or Twitch (you can embed your live feed right on the NAF website).

Choose the default Scheduled when submittingyour event. You can come back and edit it if things change and your event gets Postponed or Canceled.

Start typing and click on Create to add your Venue and Organizer details. Complete the fields requested.

If you have an external link you want to point your guests to, this is where you add it.

Please choose Yes or No to let festival guests know if Accessible accomodations into your event space are available.

To make a purchasable ticket, we click + New Ticket. *If you want to collect attendee RSVPs without selling tickets, you can click + New RSVP instead.

These are the Ticket fields to complete:

• Name lets you set a unique name for the ticket – which might be something like Standard, Adult, VIP, etc.
• Description is optional, but it’s a good space to add any information customers might be interested in, such as doors open at 7pm or not recommended for children. Click checkmark to show description in the purchase ticket view.
• Start sale dictates when the tickets are available for purchase. Completing this field is optional – by default, sales will start when you publish the event.
• End sale does the reverse – you can set this to a date after which the tickets should no longer be available for purchase. Completing this is optional – by default it stops sales when the event starts.
• Price controls the price of each ticket. If the tickets are free – you can leave this field blank or set it to 0. *We recommend using RSVPs for Free tickets to have your guests avoid the Check out process.
  • Sale Price: This option is available if you want to offer some tickets at a discounted price, such as Early Bird Tickets for a specific time span. You can set dates to start and end the Sale.
• Capacity is the number of tickets that are available: if you leave this blank it is assumed that there is no limit and customers can buy as many as they would like. If you have a limited number of spots for your event, you’ll want to make sure to set this accordingly.
  • Share Capacity with other tickets: These Tickets share a common pool of capacity with others. *Choose this if your venue has a set capacity and you are selling different ticket tiers.
  • Set Capacity for this Ticket only: Capacity is specific to this ticket. *Choose this if you are selling a limited number of this kind of ticket, like limited VIP tickets.
  • Unlimited Capacity: Choose this if there is not set capacity for this ticket.
• Attendee Collection: We recommend choosing Allow Individual Attendee Collection in order to collect guests names and emails.

If you want to collect attendee RSVPs without selling tickets, you can click + New RSVP instead to have a list of people who will be attending.

These are the RSVP fields to complete:

• Name: lets you set a unique name for the RSVP – which might be something like Standard, Adult, VIP, etc.
• Description: is optional, but it’s a good space to add any information customers might be interested in, such as doors open at 7pm or not recommended for children, etc. Click checkmark to show description to guests.
• Start sale: dictates when the RSVPs are made available. Completing this is optional – by default, sales will start when you publish the event.
• End sale: does the reverse – you can set this to a date after which the RSVPs should no longer be available. Completing this is optional – by default sales stop when the event starts.
• Capacity: is the number of RSVPs available: if you leave this blank it is assumed that there is no limit. If you have a limited number of spots for your event, you’ll want to make sure to set this accordingly.
• Can’t Go: We don’t recommend clicking on this option. Leave unchecked.

In the SETTINGS button, to the right on the Tickets section, you can set up additional settings.

• Shared Capacity: Here you can set the total capacity of shared capacity available tickets. Ex: 100 capacity (30 VIP + 70 Standard Adult Tickets)
• Independent Capacity: This will display the total number of independent capacity tickets you have set.
• RSVPs: This will display the amout of RSVPs you have set.
• Total Capacity: This will display all the above numbers combined.
• Ticket Header Image: This is an image that you would like included in your purchased Ticket and confirmation emails. Click Select an image button, go to the Upload Files tab and drop your image. For best results, use a .jpg, or .png, at least 1160px wide.

When you create an event with Tickets/RSVPs, your list of submitted events will have a new section under the TITLE column. Look for Reports and follow the link to be redirected to your event’s guests data.

Yes. Payment processing is done via Paypal. These are the standard merchant fees associated with that:

*Fixed fee is 0.49$

Adjust your ticket pricing accordingly.

Newark Arts does not take a percentage of sales. Funds will be distributed back to organizers after festival dates.